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Full Job Description:
Real Estate Assistant Executive – The DiGonzini Group at Keller Williams Realty
Top producing real estate team seeking full time Assistant Executive. Must have Real Estate experience. They serve residential home buyers, sellers and investors in the Orange County, Los Angeles, San Diego and Riverside markets. As Assistant Executive you will support two Lead Agents in achieving greater levels of success for the team. At the same time, you will continue to develop into a supportive leader / manager. Your leadership on all administrative tasks will allow the Lead Agents to focus on generating new business, negotiating deals and staying in touch with past clients.
Overview of Administrative Responsibilities:
Build, implement and manage all systems for sellers and buyers
Lead generation
Database management
Information management
Back office support
This person relishes the opportunity to build, implement and manage multiple systems while performing the following tasks:
Create and maintain an Operations Manual that documents all systems and standards for Team
Keep the lead agents informed regarding any problems or issues that need to be handled
Prepare agenda weekly for team meetings
Keep calendar updated with all events
Handle all incoming email, faxes, website and social media correspondence
Produce documents, briefing paper, report and presentations when needed
Organize and prepare agent for all meetings and presentations
Maintain organized files on each client
Manage and log inventory of all lockboxes, signs and riders (spreadsheet)
Attend training and development courses as requested
Overview of Marketing Responsibilities:
Maintain all aspects of Team Database including updates, revisions, additions of any personal information of clients
Create flyers, postcards, brochures and any other marketing materials
Coordinate mailings (including postcards, marketing letters, etc.)
Maintain overall brand management of Team
Coordinate with social media consultant
Overview of Listings/Buyers/Leads/Contracts:
Enter listings into MLS
Execute Listing Marketing plan
Coordinate with compliance officer with all contract paperwork.
Deliver open house materials to property when needed (signs, balloons, flyers, cards, comment cards)
Design/Modify "Just Listed" and "Just Sold" postcard templates and distribute when applicable
Overview of Transaction Coordinator duties:
Relay all necessary documents to contract coordinator/broker in a timely manner
Correspond with all clients to ensure that they are informed of deadlines and important dates from contract to close
Take ownership of transactions from Contract to Close
Overview of Client/Agent Relations:
Call agents/sellers regarding showing request and availability for agents
Collect feedback from agents regarding showing of property by phone and/or email
Respond to agent calls regarding our listings
Coordinate property inspections and attend some of them
Serve as a Liaison via phone and email for agents between clients, attorneys, lenders, inspectors, staff, etc.
Technical Requirements to be successful in this role:
Experienced with Microsoft Outlook, Excel, Word, Publisher, Gmail Apps
Strong ability to operate within multiple programs quickly and efficiently
Experience with video editing software is a plus
Knowledge & Skill Requirements:
Mature and professional attitude
Strong written and verbal communication skills
Exceptional organization skills and project management abilities
Exceptional attention to detail
Ability to stay calm under pressure
Excellent ability to multi-task when necessary
Must have a service based attitude
Professional appearance and demeanor at all times
**The hourly salary for this position is $14 - $23/per hour DOE plus bonuses. This role has the potential to earn thousands in commission**
Job Type: Full time
Required education: College or High school with some professional experience.
Job Type: Full-time
Pay: $14.00 - $21.00 per hour
Benefits:
Employee Discount
Paid Time Off
Professional Development Assistance
Referral Program
Tuition Reimbursement
Schedule:
Monday to Friday
On Call
Supplemental Pay:
Bonus Pay
Experience:
Leadership: 2 years (Preferred)
Education:
Bachelor's (Preferred)
Work Location:
One location
This Job Is Ideal for Someone Who Is:
Dependable -- more reliable than spontaneous
People-oriented -- enjoys interacting with people and working on group projects
Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
Detail-oriented -- would rather focus on the details of work than the bigger picture
Achievement-oriented -- enjoys taking on challenges, even if they might fail
Autonomous/Independent -- enjoys working with little direction
Innovative -- prefers working in unconventional ways or on tasks that require creativity
High stress tolerance -- thrives in a high-pressure environment
This Company Describes Its Culture as:
Detail-oriented -- quality and precision-focused
Innovative -- innovative and risk-taking
Aggressive -- competitive and growth-oriented
Outcome-oriented -- results-focused with strong performance culture
Stable -- traditional, stable, strong processes
People-oriented -- supportive and fairness-focused
Team-oriented -- cooperative and collaborative
Company's website:
www.digonzinigroup.com
Company's Facebook page:
https://facebook.com/digonzinigroup
Benefit Conditions:
Waiting period may apply
Only full-time employees eligible
Work Remotely:
No
*Submit your information on the contact page.
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